When you work in an industry that distributes a product, you are going to need to be familiar with Sales Orders. They are a basic component for any company that is distributing something. Being able to link them directly with billings is a huge benefit.

Sales Orders

Sales_Order

Sales Orders are internal documents that are generated when an order for your product is placed by a customer. They help keep track of everything that needs to be manufactured or shipped within your company. They will also have quantity ordered information as well as the date that was given to the customer as the ship date. These are very important for internal organization.

Billings

Billing_PDF

Billings, or Accounts Receivables, are a legally enforceable claim for payment. These are typically sent out in the form of an invoice. These are shown in the balance sheet as an asset. These are often times sent out to bill a customer for a product that has been purchased.

The Link Between the Two

Sales_Order_to_Billing

Now you might be asking, why is it important to have these two functions linked in my accounting software? One reason is that it serves as a check to make sure that you are billing for the proper amount. It also serves to keep your data consistent, which is especially important if you are not billing the customer for the whole amount up front. Sometimes you will need to do partial billings. Having them linked allows you to easily keep track of what has been previously billed. You are also able to have all of your data stored in one place as opposed to having redundant records. When you are looking at accounting software it is important to ask if the software allows for a relationship between these two functions.